Cash Inflow Tracking and Reporting Guide

This document outlines the process of tracking and reporting cash inflow within Fitness First. We focus on monitoring income rather than expenses, using specific reports that provide detailed insights into payment methods, amounts, and transaction details. These reports are vital for understanding financial health and forecasting future revenues.

Step 1

In this section, we will explore how to track and report cash inflow. Within Fitness First, we focus solely on cash inflow, excluding expense tracking.

Step 2

Expense tracking is typically managed in an external accounting system. From a cash inflow perspective, we will review several reports, beginning with the payment report.

Step 3

I will run the payment report for the previous month to provide relevant data. This report allows you to monitor the payment date, payment method, amount received, recipient details, sales representative, and other specifics.

Step 4

The report provides a summary at the top, detailing the total amount received and the distribution by payment method. You can generate the report for a single club or multiple clubs by selecting them accordingly.

Step 5

The list here shows clubs you have access to. You can save this filter and schedule the report for automated delivery at your preferred frequency, such as daily, weekly, or monthly.

Step 6

Additionally, if you have subscribed to the daily scheduled report, it includes details about your cash inflow. Next, we will discuss the Payment Run Report.

Step 7

The Payment Run Report provides comprehensive details of all transactions and billings, including upcoming billings. It helps identify failed payments and assists in future revenue or cash flow projections.

Step 8

To use this report, select a future date, such as December. Upon running the report, it will display information about upcoming payments, including 21 scheduled payments.

Step 9

These payments are scheduled for December, totaling 30,267, excluding taxes. Tax amounts are calculated based on applicable rates upon processing.

Step 10

This report clearly indicates your expected revenue, pipeline status for the month, and the status of any transactions, such as successful, failed, or in-progress transactions.

Step 11

Thank you for your attention.

Updated on: 06/12/2025