Booking Personal Training Appointments Guide

This document provides a comprehensive overview of how to schedule a personal training appointment. It covers all necessary steps, from verifying member eligibility to finalizing the appointment details, ensuring a smooth and efficient booking process.

Step 1

Begin by accessing the personal training appointment booking feature. This system allows you to schedule one-on-one training sessions with ease.

Step 2

Navigate to the Schedule feature, where all one-on-one appointments, including fitness consultations, are booked. It is essential that the member has an active membership to proceed with the booking.

Step 3

Identify an active member for the appointment. All members can be found within the system. Proceed to the Fitness Calendar and click on 'Book.'

Step 4

Select a one-on-one appointment by searching for the client whose appointment needs to be scheduled. The system will display a list for selection.

Step 5

Review the status of the selected appointment. Choose the purpose of the appointment, such as personal training, and specify if the session is physical or virtual.

Step 6

For a physical appointment, the training occurs at the club with both the trainer and member present. For virtual training, sessions can be conducted remotely, using online platforms.

Step 7

For physical appointments, select the date, time, and trainer. For virtual sessions, in addition to date and time, provide a link for the online meeting platform, such as Google Meet or Zoom. A confirmation message will be sent to the member upon booking.

Step 8

Choose the trainer's name, and then select the appropriate date and time that the member has requested.

Step 9

Make any necessary edits to the appointment details. If required, select a room. Otherwise, click on 'Create Appointment' to proceed.

Step 10

Utilize the 'Manage Availability' feature to handle recurring appointments. This allows you to schedule regular sessions on selected days, such as weekly or monthly.

Step 11

Finalize the appointment by clicking on 'Create Appointment.' A validation message may appear; click 'Yes' to confirm the booking.

Step 12

The appointment is now successfully scheduled. You can view the appointment details with the member in the system.

Updated on: 05/12/2025